Dos and Don’ts regarding booking hotels for the upcoming wedding season
The wedding season has already commenced, with quite a few weddings already scheduled. Navigating and managing reservations at a place is not easy at all, even more so during one’s wedding. Fixing the decorations, catering, wedding cake, attire, reservations, and other things usually eat up the available time at an alarming pace, and that too on top of the work schedule. Now since most weddings nowadays are held in hotels, there are some easy and simple dos and don’ts that have to be adhered to when booking a hotel block for the wedding. Usually, for weddings, more than 10 hotel rooms or even sometimes 15 or 20 rooms are taken up depending upon the family sizes of the bride and groom.
A wedding is an intimate event and we would all want our family, extended family, colleagues, and friends to be present at the joyous occasion. Once someone books more than 10 hotel rooms, it becomes a hotel block booking. When a couple goes for a destination wedding, they may need even 2 blocks for their ceremony and so that out-of-town relatives and friends can stay over. Sometimes the charges for booking an entire block for a wedding may seem excessive or unnecessary but the same booking also entitles a client to discounts of up to 30% or even near about 40% in many cases. This also provides the guests with the perfect opportunity to mingle with one another.
Rooms sell out pretty quickly and for ensuring that all your folk can stay in the same hotel, one needs to make the booking at least 6 months in advance. Leaving it late may cost you later as some of the people may have to be given booking in a different hotel and might feel left out. Another thing that you need to focus on is conducting negotiations and knowing about the full charges beforehand and at the time of booking itself, since many times, there might be some charges incurred that would leave the best taste between the customers and hotel management.
One should also be aware of how many rooms one would need exactly as if a few people come, rooms may be wasted and if more arrive then finding an extra space at the last moment could be hectic. Also, a side note to the bride and groom, do insist on finding out whether any conference, meetings, seminars, etc. are planned for that day in that hotel itself as for such an intimate affair, you might not want there to be a crowd of unknown people at the place. Overall though, bookings have become easy to make and also most of the hotel staff are quite responsive.
A final thing before I wish you for your wedding though, be aware of the distance that your guests are coming from and whether the distance to be traveled would be too much or not. Suppose, if you guys live in South Central Pennsylvania, you might want to book a hotel in Lancaster rather than booking a venue in Orlando instead. Lastly, to the person reading this, best of wishes for the wedding, and do not forget these tips for a smoother experience at the hotel so that you can be at your best on your wedding day.
